LA HABRA POLICE ASSOCIATION By - Laws TABLE OF CONTENTS NAME .............................................................................................................................................1 OBJECT ..........................................................................................................................................1 MEMBERS .....................................................................................................................................1 OFFICERS ...................................................................................................................................... 2 SPECIAL MEETINGS.................................................................................................................... 4 COMMITTEES ............................................................................................................................... 5
PARLIAMENTARY AUTHORITY .............................................................................................. 5 RESIGNATIONS AND EXPULSIONS......................................................................................... 5 REWARDS ..................................................................................................................................... 6 EXPENDITURES AND APPROPRIATIONS............................................................................... 6 AMENDMENTS TO THE BY-LAWS .......................................................................................... 7 INCORPORATION ........................................................................................................................ 8 BY-LAWS EFFECTIVE WHEN APPROVED.............................................................................. 8
Article I
Name This Association shall be known as the La Habra Police Association.
Article II Object The object and purpose of this association shall be to assist promoting the professionalism of the police service; to encourage among the members a closer personal acquaintance and a friendly spirit of mutual cooperation; to encourage, contribute to and promote the good citizenship of the youth in the community and where ever possible to assist in all matters pertaining to the welfare and advancement of all members, the efficiency of the La Habra Police Department and the well being of the community. Article III Members 1. Active Members All personnel regularly employed by the La Habra Police Department, with the exception of employees in the capacity of Police Captain and Police Chief shall be eligible for active membership and shall be entitled to all rights and privileges accorded to active members. 2. Associate Members All employees employed in the capacity as Police Captain shall, effective January 1, 1992, be eligible for associate membership and shall be entitled, upon payment of dues, to insurance, welfare and social benefits as may be provided to said members by the Association, except that said Associate members shall not be entitled to vote or hold office, or attend Association meetings except as may be permitted at the discretion of the Board of Directors. 3. Honorary Members Any member retired from the Department shall automatically become a Honorary Member of the Association and shall have only the social privileges of the Association and shall not be required to attend meetings. Article IV
Officers 1. The executive and administrative power of the Association shall be vested in a BOARD OF DIRECTORS, which shall consist of a PRESIDENT, a SECRETARY, a TREASURER, and two (2) other BOARD MEMBERS. 2. The Board of Directors shall meet once a month for the purpose of administering the affairs of the Association. This meeting shall be determined by the President. 3. The Board of Directors shall have full powers to act for the Association in all matters and shall report all business conducted to the Association at the Annual Meeting. 4. Special meetings of the Board of Directors may be called by the President. 5. A quorum of directors needed to conduct business shall consist of at least three(3) members of the Board. 6. Any vacancies that occur in the Board of Directors shall be filled from the general membership by a majority vote of the Board, with the exception of those vacancies caused by expiration of office. 7. Obligations may be incurred and disbursements made only on the approval of a majority of the Board, or majority vote of the general membership.
8. The Board shall be elected at the annual meeting held in the first week of December. 9. The Board shall take office the first of January. The Board of Directors shall retain two (2) of its members to serve as members on the newly installed Board for the upcoming year. From then on, Board members will serve for two (2) years instead of one year. 10. At the Annual meeting there must be a two-thirds (2/3) of the total members present, in order to have an election of officers. 11. Nominations for officers shall be made by members of the Association and Executives shall be elected by secret ballot. The President shall designate three(3) non-commissioned members to count the votes and Executives shall be elected by a majority vote. President The President shall preside at all meetings of the Association and call to order all meetings. He shall sign and execute all contracts in the name of the Association when authorized to do so by the members; countersign all checks drawn by the Secretary/Treasurer, and perform all duties incidental to his office. Treasurer The Treasurer shall have the care and custody of all the funds and securities of the Association and deposit the same in the name of the Association in such bank or banks as the Association may elect; he shall sign all checks, notes and orders for the payment of money which shall be countersigned by the President, or in absent of either an alternate Board member; he shall at all reasonable times exhibit his books and accounts to any member of the Association upon written request. Receipts will be given for all monies received. Canceled checks and stubs will be kept for a period of five (5) years for all monies disbursed. Secretary The Secretary shall keep true and accurate minutes of all meeting of the Association; minutes to be written up in duplicate with a copy filed in minute book and carbon copy posted. He will attend to all correspondence pertaining to the Association and perform all duties incidental to his or her office. In absence or incapacity of the President, the Secretary shall appoint one (1) member of the Board of Directors to act as President Pro- tem. Article V Special Meetings 1. Special meetings of the Association may be called by the President and shall be called upon written request of at least ten (10) members. 2. All called meetings shall be published at least three (3) days prior to the date of the meeting by posting on the bulletin board and on the daily log, listing the main issues to be considered at such meetings. 3. A quorum shall consist of those members present at any meeting called in accordance with ARTICLE V, Section 2. 4. All voting shall be by ballot of the entire membership, unless otherwise designated by the President. Order Of Business 1.Roll call 2.Minutes of previous meeting.
3.Treasurers report.
4.Report of committees and/or officers.
5. Unfinished business. 6. New business. Article VI
Committees 1. Committees shall be appointed by the President or Executives from time to time as deemed necessary to carry on the business of the Association. Article VII
Parliamentary Authority 1. The rules contained in ROBERTS RULES OF ORDER REVISED shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these by-laws. Article VIII Resignations and Expulsions 1. Membership in the Association shall end with the termination of employment with the La Habra Police Department. Any monies paid to the Association by a member shall remain in the treasury upon termination of employment. All monies due the Association from a member shall become due in full upon notice of termination of employment. Article IX Rewards 1. All monies received by members in the form of rewards for action performed as peace officers in the State of California shall be placed in the treasury of the Association. Article X Expenditures and Appropriations 1. Death of Members A. Members (1) Floral Spray. (2) Implement AL KEENE FUND for family assistance, as needed. (3) Monies to be paid to the beneficiary as listed in the members life insurance policy with the City of La Habra. B. Death of Member's Dependents: Immediate family consisting of wife, husband and children. (1) Floral Spray. C. Members of other Departments (on duty) in Orange County; (1) Floral Spray. (2) Other departments outside of Orange County - approval of the Board of Directors. D. Death of Members of other Departments (off duty): (1) A $250.00 financial donation will be forwarded to the department requesting contributions for family assistance. 2. Gifts A. It will be the Board of Directors discretion to purchase a gift for a member who is absent due to sickness or injury. 3. Emergency Loans A. A $500.00 limit on loans for emergency use. (1) An emergency loan may be granted for hardship situations only. (2) Requires the approval of all Board of Members. (3) Repayment plan to be set by the Board of Directors. (Reasonable pay backs). 4. Retirement and Medical Retirement A. A gift not exceeding $300.00 will be purchased for all members who retire or medically retire. (1) Any gift exceeding the amount listed would require approval of the Board of Directors. 5. All other expenditures would require approval of the Board of Directors. Article XI Amendments to the By-Laws 1. Any amendment to these by-laws shall be proposed at any meeting of the membership and can only be adopted by two-thirds (2/3) majority vote of the entire membership. Article XII Incorporation 1. THIS ASSOCIATION SHALL BE INCORPORATED UNDER THE LAWS OF THE STATE OF CALIFORNIA WHENEVER THE MAJORITY OF THE BOARD OF DIRECTORS SHALL SO DECIDE; PROVIDED, HOWEVER, THAT FOR ALL PURPOSES, BE DEEMED A CONTINUATION OF THIS ASSOCIATION AND NOT A NEW ASSOCIATION. THIS ASSOCIATION SHALL HAVE PERPETUAL EXISTENCE. Article XIII By-Laws Effective When Approved 1. These By-Laws shall become effective when approved by a vote of the general membership as specified in ARTICLE V of these By-Laws.
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